Graduate School Policies and Procedures

Because variation exists in the requirements for the degree programs, it is important for students to also become well acquainted with the specific requirements of their program. The following description covers University requirements.

Graduate Policies  

If a prospective graduate student is denied admission to the University of South Dakota’s Graduate School, the prospective student may request reconsideration through an appeal process by providing appropriate justification. Admission appeals are only considered for applicants who met the established admission standards.

Process for Admission Appeals Written Appeal Submission: The denied applicant must submit a written appeal to the Graduate Dean within 30 days of the admission denial. The appeal should clearly explain why they should be reconsidered for admission.

Justification for Appeal: The appeal must address whether the denial resulted from:

• Administrative errors
• Factual inaccuracies in the record
• Violations of policies or procedures

Review and Decision: The Graduate Dean will review the appeal and the provided justification. The decision will be communicated to the applicant in a timely manner.

By following this process, applicants can ensure their appeal is given fair consideration based on the University’s policies.

Students may request to defer admission for up to one calendar year (three consecutive semesters). Students must provide a valid reason for deferment. Students will need to select one of the acceptable reasons below: 

• Personal circumstances (e.g., family emergencies) 
• Health crises (e.g., serious illness or injury) 
• Financial difficulties (e.g., unexpected financial hardship) 
• Military deployment 
• Visa application delays, outside the student’s control 

To ensure commitment, students requesting deferment must: 

• Submit a written statement on the form explaining their reason for deferment. 
• International students must have fulfilled all admission contingencies as detailed in their offer of admission. 

To be considered for readmission under the express readmission process, the student must have met the following terms at the time the student’s graduate program is inactivated:

1. Student must be in good standing within the program of study.
2. Student must have a minimum graduate GPA of 3.0.
3. Student must be within three years of taking a credit-bearing course at the University of South Dakota.
4. Student must have a minimum of 12 graduate-level credit hours completed within a degree-seeking program of study or have completed at least 1/3 of a graduate certificate program of study.

If readmitted through this express readmission process, the student will be readmitted to the original catalog year. The readmission process does not guarantee admission and, if all criteria are not met, the student must reapply through the standard process.

Students wishing to change their degree programs must apply for admission to the new degree and meet the admission criteria for the new degree program. Programs using a specialty CAS application as well as the Law School and the Medical School will require additional application fees. Students who wish to change to a higher degree or change to a degree outside of the department/division must complete a Graduate School application for admission. The Graduate School will follow the same admission processes for the new application using previous materials if reasonable. If changing to a lesser degree or to request a change of specialization within the same department, the student must complete the Change of Degree Program form available through the Graduate School. The student should submit the form to the current program head for approval. If the Change of Degree Program form is approved for use to a Distance Education Program leading to Licensure (DEPL), the Professional Licensure Location form must also be submitted before the change is approved.

In accordance with SDBOR Policy 2.6.1, students may request to transfer graduate credits earned at another institution to their USD graduate program. Requests for approval of transfer credit should be made during the first semester of study to avoid misunderstandings regarding credit acceptance. The institution from which credits are transferred must be accredited by a recognized institutional accrediting body. 

1. At least 60% of credits for a graduate program must be granted from USD. Up to 40% of credits for a graduate program may be transferred to USD from different institutions.  Individual programs may establish a lower limit for the number of allowable transfer credits
2. Unless already on file, an official transcript must be sent directly to the Graduate School to verify all requests for approval of transfer credit. 
3. The student must have been in good standing in the institution from which the credit is transferred. 
4. Only courses with a grade of “B” or better are eligible for transfer.
5. Up to three credit hours of courses with “N”, “P”, “S” or similar designations may be transferred, unless the program is approved for more than three credits with these designations.
6. All time limitations and validation of credits must be adhered to.  

Students should consult with their academic department regarding potential approval of transfer credits. The Approval Form for Graduate Credit Transfer must be completed by the student and approved by the department chair or their designee and the Graduate Dean. Any exceptions to this policy must be approved by the Graduate Dean. 

External (Non-Regental System) Non-Accredited University/College and International Transfer of Credit 

• SDBOR Policy 2.2.2.4 External (Non-Regental System) Non-Accredited University/College and International Transfer of Credit 

The Board of Regents governing the six public universities has established a policy on the transfer of credits from non-accredited external universities and colleges and international transfer. This policy shall only include those sending institutions that are non­accredited institutions or international institutions. 

Undergraduate and Graduate Transfer of Credit 

1. Independent General Education Transfer

1.1. University discretion is permitted in acceptance of general education courses. 
1.2. Courses considered for transfer are subject to all BOR policies and any conditions for validation that may be prescribed by the receiving institution. 
1.3. All individual general education courses requests for transfer will have a course evaluation. Approved equivalent courses and grades are recorded on the transcript; once the course is recorded, the equivalency will not change.

2. Major Specific, Validated Credit and Elective Transfer of Credit 

2.1. The receiving university discretion is permitted in acceptance of courses. All degree requirements determine course transfers. 
2.2. Major specific and elective courses considered for transfer are subject to all BOR policies and any conditions for course evaluation and validation that may be prescribed by the receiving institution. 
2.3. Approved transfer courses will be entered into the student information system, the equivalency will not change once approved. 

3. Process for International Transfer Credit 

A Course-by-Course evaluation is required if one wishes to have international coursework considered for transfer. College level courses taken at international institutions must be evaluated by one of three independent credential evaluation services. Students who have been accepted to USD will provide USD with a Course-by-Course evaluation from World Educations Services, Inc. https://www.wes.org, Educational Credential Evaluators, Inc. https://www.ece.org, or SpanTran: The Evaluation Company, https://spantran.com. The course-by-course evaluation will be used by USD officials to determine transferability. 

Credit from a non-regionally accredited institution outside of the United States may transfer in as equivalent to a specific USD course or as a transfer elective. Students may petition to transfer coursework by filling out the Approval of Graduate Transfer Credit form and attaching the course-by-course evaluation and other appropriate course materials (syllabus, e.g.), in English. Academic Advisors can help determine which courses may fit into intended programs at USD. 

Transfer credit from international institutions transfers as S/U (pass/fail) and does not calculate into the GPA. At the discretion of the institution’s chief academic officer, grades may be recorded and used to determine the transfer and cumulative GPAs. (Refer to SDBOR Policy 2.2.2.4) 

The only exception to the above-stated policy will be if the student earns credit through participation in programs sponsored by USD, Study Abroad program.

Academic Standards

A full-time graduate-student course load is 9-12 credit hours during the fall, spring and summer semesters. The normal maximum registration for a graduate student is 12 credit hours per semester. 

Overload Status: To be eligible for overload (more than 12 credits), a student must have approval from the Graduate Dean using the Overload Request form. For programs that require more than 12 credits per semester as part of the approved curriculum, the program must have pre-approved overload by the Graduate Dean. Approved programs include:

• Doctor of Occupational Therapy
• Doctor of Physical Therapy
• Master of Science in Physician Assistant Studies
• Doctor of Audiology
• Master of Arts in Speech Language Pathology
• Master of Social Work

To ensure requirements are met, graduate students should check with individual programs.

Graduate assistants: Refer to the Graduate Assistantship   policy for required enrollment.

Academic integrity is a fundamental concept underlying the educational enterprise of the University. As such, the idea of academic integrity must be embraced by all who are members of the university community and must be a guiding principle in all actions of the University. Academic integrity encompasses the values of Honesty, Trust, Fairness, Respect, and Responsibility and is the foundation for the standards of acceptable behavior that apply to all within the university community.

To this end, the University of South Dakota seeks to embrace, promote, and maintain an atmosphere of honesty and integrity that can be summed up in the following simple statement:

We are committed to Honesty, Fairness, Trust, Respect, and taking Responsibility for our actions.

The University should:

1. Promote a well-defined philosophy of academic integrity pertaining to all members of the university community and addressing the five cardinal values of Honesty, Trust, Fairness, Respect, and Responsibility.
2. Promulgate clear procedures for dealing with transgression of the established policies protecting academic integrity. These procedures should be congruent with applicable laws, Board of Regents policy and existing university policy, including the Student Code of Conduct and the Academic Appeals process, so as to protect the rights of all involved. The Colleges and Schools within the University should be allowed latitude in establishing appropriate procedures that take into account not only the values and ideals promoted by the University but also those which are congruent with expectations of acceptable conduct in professional settings. An innate feature of the university community is an emphasis on dialogue and learning; thus, consultation and mediation should be emphasized as the primary means of resolution in instances where academic integrity has been lacking. This emphasis does not preclude stringent application of appropriate university policy when necessary. Similarly, commitment to academic integrity should enhance, not stifle, honest disagreement, debate, and differences of opinion among the members of the university community.
3. Use all appropriate avenues to disseminate and underscore the core values of academic integrity at the University. Applicants, parents, enrolled students, visitors, faculty, staff, and administrators should be aware of the university’s philosophy and policies on academic integrity. Commitment to academic integrity should be prominent in all actions of the constituents of the university community. All students, faculty, and staff entering the university community for the first time shall be apprised of the academic integrity policies and should agree to the philosophy that underlies them. The University should take opportunities to reinforce the academic integrity philosophy at appropriate times throughout the academic year.

The graduate student admitted to a graduate program must make satisfactory academic progress each term toward completion of the graduate degree being sought. Students who fail to make satisfactory progress are subject to academic probation and possible dismissal. If the cumulative GPA of graduate students receiving assistantships falls below a 3.0, the student will not continue to receive the assistantship without the expressed approval of the program head and the Graduate Dean.

Grades

In addition to overall satisfactory performance, graduate students must maintain a cumulative GPA average of 3.0 or above in all work included in the program of study submitted for their degree. Furthermore, no more than one-third of the credit hours with grades of “C” are permitted. Many programs further restrict grades of C. A cumulative GPA of 3.0 or higher is required to progress in the Graduate School. All grades of “Incomplete” on the program of study must be removed prior to graduation. Grades of “D”, “F”, or other unsatisfactory designations are not acceptable for graduate credit. This does not mean that grades of “D” and “F” may not be assigned to graduate students but that credit for courses in which such grades have been earned will not be counted toward a graduate degree although they are included in GPA calculations. For repeated courses at the undergraduate and graduate level, only the last grade is used in computing the grade point average, unless the course is repeatable for additional credit. For the Law School, only the first grade is used in computing the grade point average. For the Medical School, all grades are averaged in the grade point average. Repeated courses are marked with an “R” or “Repeated.”

The candidate’s graduate committee, with approval of the Graduate Dean, may approve up to three credit hours, to be taken at the graduate level for a grade designation of “S” (satisfactory). Graduate programs approved by the SDBOR to offer more than three credit hours within their degree program are exempt from this rule.

Students at the University of South Dakota who wish to audit a course may do so with the approval of the instructor and the dean of the school/college in which the course is offered, providing that there is space in the classroom after all registered students for credit have been accommodated. No USD credit is granted for courses that are audited. All auditors must submit a “Request for Audit” form to the Registrar’s Office found in the myU.Portal at link.usd.edu/194. Regular tuition and fees are charged for audited courses. An auditor wishing to change registration from audit to credit must do so during the 100% refund/last day to add deadline. The auditing fee is non-refundable after the 100% refund period.

If a student has more than one course of unsatisfactory work and/or has not maintained a 3.0 term or cumulative graduate GPA, the academic program places the student on warning, probation, or dismisses him/her from the program in keeping with department and Graduate School policies. Degree programs and the Graduate School review the academic standing of all graduate students each term, and program leaders notify students directly of academic warning, probation or dismissal. The Graduate School is copied on all student communication. A graduate student may be dismissed from the program at any time for failure to meet the academic performance and progress standards of the degree program’s or Graduate School. The department is required to provide students a written notice of the issues and an opportunity to meet with the program head (face-to-face, teleconference, virtually) before dismissal action.

It is the policy of the Graduate School that any academic graduate department, through due process, may deny a graduate student continued enrollment in a program in accordance with department policies. The reasons for dismissal include: (1) academic performance that does not meet the standards of the department and the Graduate School, or (2) conduct in violation or unfavorable of the ethical or professional standards of the degree program or discipline involved. Academic appeals are handled through the Graduate Academic Appeal Policy (SDBOR Policy 2.9.1, see below) and/or the Student Code of Conduct Policy in the event of an allegation of misconduct (SDBOR 3.4.1; see below). In addition, general campus rules and policies relating to student conduct are found in the Student Handbook. For further information, call the Graduate School 605-658-6173.

Coursework and Credits

Course numbers are coded by a prefix to indicate disciplines or significant sub-discipline, and a three-digit number. The 500 series indicates beginning level graduate courses.

Where appropriate, graduate lectures may be given in conjunction with an undergraduate course of the same title as a dual-listed 400/500 level course. SDBOR policy 2.4.2 requires that each syllabus document the difference in the quality and depth of work appropriate to graduate education. Dual-listed course syllabi must outline the student learning outcomes, goals or objectives specific to academic level. In all such cases, it is the instructor’s responsibility to maintain a documented difference in the quality and depth of work appropriate to graduate education. It is the student’s responsibility to ensure they enroll in the graduate level course (500-level) to use the course as part of their graduate program of study. No coursework numbered 400 or below may be used on a program of study to fulfill graduate degree requirements.

Students may use Self-Service to drop and/or add courses after initial registration until the end of the Add/Drop period if they are not completely withdrawing from all courses. After the Add/Drop period, which is also the 100% refund deadline, students may drop a class with a “W” grade until the last day to drop a class with a “W”. The deadline and procedures for adding and dropping classes are available on the Registrar’s section of the myU.portal at link.usd.edu/194. Graduate specific add/drop forms are located on the portal (USD portal log-in required).

The entire University of South Dakota coursework applicable to the current master’s, specialist in education, and clinical doctorate must be completed within a period of seven calendar years from the date of the first matriculation to the current degree being pursued. For the Doctor of Education and Doctor of Philosophy, all requirements must be completed within ten calendar years from the date of first matriculation to the current degree being pursued. The student, with support from the program, may petition the Graduate Dean to extend the time due to extenuating circumstances. 

Graduate credits earned (for master’s, specialists, or clinical doctorate degrees) more than seven years prior to the date of intended graduation or ten years (for Doctor of Education or Doctor of Philosophy) must be validated. The method of validation is to be recommended by the student’s advisory committee and approved by the Graduate Dean. Normally, validation may include repeating of the course, satisfactorily completing a final examination for the course, demonstrating relevant professional experience, or successfully answering specific additional questions on the comprehensive examination. 

Dissertation and Thesis

Progress on the dissertation or thesis must be evident to retain and to allow future active sustaining status. The student is responsible for submitting, in writing, such evidence to his/her committee chairperson each term and the committee chairperson will determine whether sufficient progress has been made to permit continued active sustaining status. If sufficient student progress has not been made, the committee chairperson will consult with the graduate program director. In turn, the graduate program will formally notify the student of his/her pending inactivation due to lack of progress; the graduate program will provide the student an opportunity to meet with the program director by a given date to state his/her case to continue in the program. After the meeting with the student or if the student does not respond by the response deadline, the graduate program director must make a decision. If the director’s decision is to inactivate the student due to lack of progress, the action is managed like a dismissal. The program director sends the student a letter of dismissal and provides the student his/her appeal rights under SDBOR policy 2.9.1. The Graduate School is copied on all formal communication with the student. If the student, once dismissed, wishes to return to the program, he/she would need to reapply.

The student works closely with their thesis/dissertation advisor in determining who will serve on their advisory committee. While students may request committee members, such choices are subject to approval by their program head and the Graduate Dean. All committee members must have graduate faculty status and must be identified on the student’s Program of Study form. Committee members from outside the university may serve on a student’s committee for their specific expertise if they are nominated for and receive graduate faculty status. In order for a student to be eligible for graduation, all committee members must sign the student’s Graduation Approval form. See Timelines from Admission to Graduation for more information regarding the submission of these forms.

In unusual situations, the Graduate Dean and the program head may concur that there is a need and adequate justification for an alternate committee. The program head and the Graduate Dean will also concur on the selection of committee members. A content expert may or may not serve as a member of the committee. All degree requirements remain intact when an alternate committee is invoked.

Non-Thesis Committee Requirements
Non-thesis committees are composed of at least three graduate faculty members and must include the student’s major advisor.

Thesis Committee Requirements
Thesis committees are composed of at least three graduate faculty members. The thesis advisor/chair must be a rank eligible faculty, non-instructional administrator, or instructional administrator and hold graduate faculty status at the University. 

Dissertation Committee Requirements
Doctoral committees, are composed of at least three graduate faculty members. Each program should set its own minimum doctoral committee size at or above three members (most programs will have committees of four or five). The dissertation advisor/chair must be a rank eligible faculty, non-instructional administrator, or instructional administrator and hold graduate faculty status at the University. 

The Graduate School adheres to the policies and procedures of the University of South Dakota Office of Human Subjects Protection and Institutional Review Board (IRB).  All research must be performed in full compliance with all federal, state, and local regulations regarding research.  This includes, but is not limited to, research involving human subjects, laboratory animals, and select chemicals and infectious agents.  The committee chairperson’s signature on the Graduation Approval form certifies that the study followed all necessary policies and procedures.

Graduation and Commencement

The student is responsible for ensuring that the following requirements have been completed and should stay in close contact with his or her advisor throughout the graduate program. Students can obtain a list of deadline dates for the semester in the Portal.

The South Dakota Board of Regents approves the awarding of academic degrees after receiving the USD president’s recommendation on behalf of the university. In recommending that the Board approve the award of a degree to an individual, the President certifies that the student has satisfied, or is expected to satisfy, the applicable degree requirements in Board Policy or in curricular requests approved by the Board. SDBOR policy 2.6.2

1. Admittance: Student is admitted to the Graduate School either fully or provisionally.  Any student admitted provisionally must attain full admission status prior to being considered as a candidate for a graduate degree. To change status from provisional to full, the student must meet all provisions of the initial admission.
2. Immunization verification: An Immunization Form must be completed for all on-campus and center-based students before the student may register for classes (both Vermillion Main Campus and USD-Sioux Falls). This policy also applies to special students.
3. Advisor assignment: An initial advisor is assigned at the time of admission. Committees are assigned by the department.
4. Meet with advisor: The student meets in person or virtually with advisor to register for classes, discuss program of study, and overall plan for the program.
5. Program of Study Form: A Program of Study must be filed with the Graduate School as soon as is feasible. The Program of Study is determined after a student has consulted with his/her advisor. The Program of Study presented for fulfillment of degree requirements must be comprised of all graduate work and at least 50 percent of the coursework at the 600-course level or above, unless the coursework leading to the degree has been otherwise approved by the South Dakota Board of Regents. Any substitutions or exceptions to the catalog requirements must be noted on the program of study and require pre-approval of the program head. Substitutions should not be taken lightly as degree program has been approved by the Board of Regents, and a substitution is essentially a change to the program.  If more than one substitution is proposed, Graduate Dean approval is required. No more than 3 credit hours of workshop courses may be included on a Program of Study. Approved transfer credits should be indicated on the Program of Study. The transfer approval and official transcript must accompany the Program of Study, if not already on file in the Graduate School. Only 12 credit hours may be transferred from other institutions as part of a master’s Program of Study. Forms are available electronically in the myU.Portal at link.usd.edu/3367.  The Graduate School cannot accept the Program of Study until the student’s advisor has approved the plan.
6. Ph.D. Candidacy: In some programs, a student is formally admitted to candidacy for the Ph.D. upon successful completion of a Comprehensive Exam. The structure, expectations, and timing of comprehensive examinations vary among Ph.D. granting departments. Consult specific degree programs for more information about the Comprehensive Exam.  Other Ph.D. programs consider acceptance to the program and first registration admittance to candidacy. Ph.D. candidacy does not change the timeline to degree completion.
7. Application for Degree/Program of Study: Students enrolled in a degree program must submit an Application for Degree/Program of Study no later than the designated deadline for the semester in which the student expects to graduate. The deadlines and forms are available in the myU.Portal at link.usd.edu/3367.  Failure to file an Application for Degree/Program of Study at the appropriate time may delay graduation.
8. Application for Certificate: Students enrolled in a graduate certificate program must submit an Application for Certificate no later than the designated deadline for the semester in which the student expects to have the certificate awarded. The deadlines and forms are available in the myU.Portal at link.usd.edu/3367. Failure to file an Application for Certificate/Program of Study at the appropriate time may delay the awarding of the certificate. A student receiving financial aid under Title IV regulations (federally subsidized loan, loan deferrals, etc.) may not stop being degree-pursuant to be certificate-pursuant in the same program without financial aid sanctions.
9. Final Evaluation of a Graduate Student: The method of evaluation of graduate students is at the discretion of the degree program. It may be a written and/or verbal evaluation, or any other method that requires the student to demonstrate their depth and scope of knowledge. More information on the final evaluation of a graduate student is explained in each program section. Students writing a thesis or dissertation will be required to complete a verbal defense of their research. Devotion to the demands of advanced learning while utilizing a variety of intellectual skills is expected of the graduate student. While progress toward a graduate degree is continually assessed, every department is required to evaluate and assess the quality of the learning experience of each student at the end of the program of study. The final examination for master’s, specialist, and doctoral level candidates will be open to all members of the graduate faculty. Participation in this examination, however, is only with the prior consent of the chairperson of the committee.
10. Graduation Approval: The Graduation Approval form contains the results of the oral and/or written final evaluation of the graduate student, and thesis or dissertation grades and accepted credit hours. The form is to be retained by the chairperson of the advisory committee until degree requirements are completed, at which time the student’s committee members sign and submit the Graduation Approval form to the Graduate School. The deadline for the approval can be found on the portal.
11. Thesis/Dissertation Submission: The final thesis or dissertation must be submitted to ProQuest at www.etdadmin.com/sdakota by thesis plan master’s degree students and by dissertation plan doctorate students. Failure to submit the thesis or dissertation at the appropriate time may delay graduation. Submission to ProQuest ETD will make their theses or dissertations available through ProQuest Digital Thesis or Dissertation Database, USD RED, and University Libraries Archives and Special Collections. Students are responsible for producing one print copy for the Archives at I.D. Weeks Library. Students may set embargo periods on when their works are available in both print and digital venues. Students and their supervising faculty should consult with the Technology Transfer Officer if they believe publication of a thesis or dissertation would disclose novel invention. A Guide to Preparing the Dissertation or Thesis and  ProQuest Process documents are available in the myU.Portal at link.usd.edu/3369.
12. Commencement: Candidates are strongly encouraged to attend the commencement exercises for the degree that is being sought. Students have the option to request to attend a commencement ceremony prior to the one at which they will earn their degree or to “walk early.” In order to seek approval to walk early, graduate students must be within nine credit hours from actual completion of degree. Students must submit their Application for Degree/Program of Study with their Request to Walk Early. The Registrar will review the request against the student’s Program of Study ensuring students will be graduating within nine credit hours. The Registrar will notify the student of the status of the request. Students who choose to walk early will not be listed in the commencement program or press release. Degrees are conferred at the end of the summer semester, fall semester, and spring semester; however, there will only be one commencement ceremony for each academic year held at the end of the spring semester. All candidates for graduation from the preceding summer and fall are invited to spring commencement. All summer and fall candidates will be listed in the following spring commencement program.  A combined press release will be issued for all candidates for degree during the spring commencement term.
13. Clearing Students for Graduation: With the exception of the Law School and Medical School, the Graduate School audits programs of study against required curriculum and clears students for graduation each term. Students who have completed all requirements for a degree, but whose formal graduation is delayed, may obtain a Letter of Certification of Completion of Degree Requirements from the Graduate Dean. Auditing and posting of degrees occurs during the timeline below.

• Spring Graduation: Week after finals until the end of June (Diplomas mailed end of July)
• Summer Graduation: Week after finals of Session Three until the end of September (Diplomas mailed end of October)
• Fall Graduation: Week after finals until the end of January (Diplomas mailed mid-March)

The official date of graduation for the term is the last date of the term. For the Fall and Spring terms, this date is the last date of final examinations. For the Summer term, it is the last date of the full summer term. This date of graduation will be recorded both on the academic transcript and on the diploma. SDBOR policy 2.6.2

Miscellaneous

Additional master’s degrees may be earned by a student at the University of South Dakota with the following restrictions: no more than 12 credit hours from a previous master’s degree may be applied toward another degree, provided the course work does not exceed the seven-year time limit. Certain approved curricular designs may permit additional credit hours. Application to the additional program and approval is required following standard processes.

While pursuing a specific degree program, a student may pursue more than one specialization(s) under a single degree if granted permission by the department(s) and the Graduate Dean or designee.

A student may pursue two unique graduate programs at the same time and share credits between the two programs if granted permission by the department and the Graduate Dean or designee (twelve credits recommended). If the student applies to a new program, the Graduate School will assure the two programs are aware that the student is working on the degrees simultaneously.

A student may come back at a later date after the initial degree was conferred to pursue an additional specialization if granted permission by the department and the Graduate Dean or designee. This additional specialization will not be transcribed. The Graduate School will provide documentation that the student completed the coursework for the specialization if requested by the student.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: 1) the right to inspect and review the student’s education records; 2) the right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights; 3) the right to a hearing if the request to correct an alleged inaccuracy is denied; 4) the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent; and 5) the right to file a complaint with the U.S. Dept. of Education concerning alleged failures by the University of South Dakota or any of its schools or colleges to comply with the requirements of FERPA. The complete student records policy of the University and other frequently asked questions regarding FERPA may be found at: www.usd.edu/About/Departments-Offices-and-Resources/Registrar/FERPA. Policy on Protection of Social Security Numbers can be accessed in SDBOR Policy 5.14.

A procedure has been established for impartial review and hearing of any academic grievance. The University’s graduate academic appeal procedures can be found below. For other grievance proceedings, the student should contact the Office of Student Rights & Responsibilities (srr@usd.edu) or the Director, Equal Opportunity & Chief Title IX Coordinator (equalopp@usd.edu).

Grievance Processes

SDBOR 1.4.3 Human Rights Complaint Procedures. This policy governs the process through which human rights complaints such as discrimination occurring in the delivery of or access to education services are to be resolved.  Students may initiate a complaint by contacting the Director Of Equal Opportunity & Title IX Coordinator. Students may also be called upon to respond to a complaint under this policy. Should the basis of a student’s academic grievance under SDBOR 2.9.1 suggest sexual harassment or another form of discrimination, the matter will be investigated under this policy prior to any action under SDBOR 2.9.1.
 

SDBOR 2.9.2 Student Academic Misconduct. Faculty suspecting academic misconduct shall begin the resolution process under this policy. Allegations of academic misconduct, both when disposition is achieved and not achieved under SDBOR 2.9.2, will then move to SDBOR Policy 3.4.1. Graduate students can expect communication from the Director of Student Rights & Responsibilities regarding the final disposition of allegations of academic misconduct; referring faculty and the Graduate Dean will be notified of disposition as well.

The Academic Misconduct Disposition Form utilized by faculty is accessible on the portal.
 

SDBOR 3.4.1 Student Code of Conduct. Policy obliging students and student organizations to minimum standards of behavior within which, prohibited conduct, process regarding allegations of misconduct, possible outcomes, and appeal rights are treated. Students may be called upon to respond to allegations of misconduct in the form of notification from the Director of Student Rights & Responsibilities (or another designee). Students, too, may initiate a conduct complaint against another student, students, or student group under this policy.
 

SDBOR 2.9.1 Student Appeals for Academic Affairs guides disputes for academic decisions with a significant degree of finality such as a course grade or removal from a program.

The Academic Appeals by Students form is located on the portal.

Students in degree programs that are discontinued will be provided a reasonable time to complete degree requirements. The plan will follow the format required by the Higher Learning Commission in its June 2017 publication, “Commission Approval of Institutional Teach-Out Arrangements”.

Click to view: Teach Out Arrangements