Academic Policies

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Academic Advising consists of a series of interactions requiring the serious involvement of both student and advisor. Academic advisors help students make informed choices about courses, majors, and careers. With the assistance of academic advisors, students are encouraged to explore the many opportunities for intellectual, personal, and professional growth at the University of South Dakota.

Students are expected to:

1. Know and understand the general education, college, major and minor requirements necessary for their graduation. 
2. Meet with an academic advisor each semester.
3. Learn how to use online registration tools and use them regularly.
4. Be honest and forthcoming about their academic progress and performance in their course work.
5. Monitor and keep informed about their progress toward the completion of graduation requirements.
6. Complete a Degree Audit after completing 70 credit hours.

Professional Advisors are expected to:

1. Know and understand the general education, college, major and minor requirements for students in their department and/or college.
2. Understand that students may be subject to the requirements under different catalogs and to know how to access relevant information. 
3. Teach students how to use online registration tools.
4. Encourage students and help them plan to complete their degrees in four years. 
5. Encourage students to engage fully in the college experience, including participation in student organizations, study abroad/away opportunities, and internships. 
6. Help students think about and plan for their first full-time job.

Academic Departments are expected to:

1. Facilitate faculty training to ensure accurate advising and the broader mentoring of students. 
2. Disseminate information to students regarding internships, scholarships, campus organizations, and other opportunities for intellectual growth. 
3. Be aware of and affirming of cultural differences among their advisees. 
4. Help students connect to experiences outside of the classroom that will lead to post-graduate employment or graduate school. 
5. Design and implement a mechanism by which to inform students about advising appointments.

Advisor Assignment - Vermillion Main Campus and Online

Professional advisors in the Academic Advising and Success Center (AASC)  are the initial advisors for Vermillion campus and online students who have declared any major within the College of Arts & Sciences ; or students in the following majors within the School of Health Sciences  : Addiction Studies, Health Sciences Major, Medical Laboratory Science, Nursing, and Social Work. Students remain with their AASC advisors until they complete 45 credit hours of college course work. After 45 hours of completed course work, students are assigned to a faculty advisor or professional advisor in their major department.

Professional advisors in the AASC are also assigned to some students as retention advisors to supplement the work of the primary advisor and to help the student navigate academic, financial, and housing obstacles that may interfere with the student’s ability to persist to graduation.

Students in the School of Business  or School of Education  (Elementary or Special Education), or majoring in Dental Hygiene are advised by the professional advisors located in the student services centers within those schools. Students in the College of Fine Arts  are assigned faculty advisors by their departmental offices.

Advisor Assignment - Sioux Falls

Students located on the Sioux Falls campus are assigned professional advisors based on their intended major. 

Advising staff provide and connect students to various key aspects related to student success: 

• Academic advising, including one-on-one and group advising sessions 
• Tutoring and mentoring 
• Faculty/Student meeting spaces 
• Research and writing assistance 
• Veteran services and connection 
• Financial Aid/Scholarship connection 
• Student support resources in the classroom 
• Campus/Program connection 

Professional advisors are assigned as Primary Advisor to USD students attending face-to-face courses in Sioux Falls and provide general support and guidance to those seeking to transition to online courses/programs and/or Vermillion campus. The Advisors work with students who have not declared a major and students who have declared any USD Undergraduate major (College of Arts & Sciences, College of Fine Arts, School of Education, School of Health Sciences, Beacom School of Business, Biomedical Engineering, etc.). They remain as primary advisors until a student completes 45 credit hours of college course work, at which time they become secondary advisors and the student’s program department/faculty assigned advisor becomes the student’s primary advisor.

Professional advisors help students navigate academic and financial challenges that may interfere with the student’s ability to persist toward graduation by researching, connecting, or resourcing students.

• Academic Advising and Success Center (AASC)  
• School of Business Student Services Center  
• School of Education Center for Student Professional Services  
• School of Health Sciences Student Services  
• USD-Sioux Falls Student Support & Resources

SDBOR Policy 2.8.1.C(7)

Through the application of academic amnesty, the student’s prior academic record can be excluded from current work under certain conditions.

Under these specific conditions, students may apply to remove from current GPA calculations the work from prior enrollments. Students may request removal of all previous post-secondary coursework, all post-secondary coursework at a specific institution, or coursework completed at any post-secondary institution during a specified time period not to exceed one academic year by applying for academic amnesty to the dean of his/her college, meeting qualifications, and following the required procedure.

Eligibility Requirements

To qualify for academic amnesty, the student must:

1. Be an undergraduate full-time or part-time, degree-seeking student at one of the universities in the South Dakota regental system;
2. Not have been enrolled in any postsecondary institution for a minimum of three consecutive terms (including only Fall and/or, Spring terms) prior to the most recent admission to the home institution. Exceptions may be granted in rare cases only by the Board of Regents Vice President for Academic Affairs upon recommendation by the Vice President for Academic Affairs;
3. Have completed a minimum of 12 graded credit hours taken at any regental university with a minimum GPA of 2.0 for those 12 credit hours taken after the most recent admission to the University;
4. Not have earned a baccalaureate degree from any university;
5. Not have been granted any prior academic amnesty at any regental university;
6. Submit a formal Academic Amnesty Petition to his or her degree-granting university, following the procedures established by that university.

Conditions

1. Academic amnesty does not apply to individual courses.
2. Academic amnesty may be requested for either (a) all previous post-secondary education courses, (b) all previous post-secondary education courses at a specific institution, or (c) a specified time period not to exceed one academic year (fall/spring) completed at any postsecondary institutions.
3. Academic amnesty, if granted, shall not be rescinded.
4. Courses for which academic amnesty is granted will:
   1. Remain on the student’s record;
   2. Appear on the student’s undergraduate transcript with the original grade followed by an asterisk (*);
   3. Not be included in the calculation of the student’s grade point average because no credit is given;
   4. Not satisfy any of the graduation requirements for the current degree program.
5. Academic amnesty decisions will be made by the student’s degree-granting university, will be honored by all undergraduate programs within the home institution, and will be honored by all undergraduate programs at undergraduate other institutions within the South Dakota regental system.
6. Universities outside the South Dakota regental system are not required to honor academic amnesty decisions made by the South Dakota regental system.
7. Regental graduate programs and graduate professional schools may consider all previous undergraduate course work when making admission decisions.

Procedures

1. To apply for academic amnesty, the student will submit a Petition for USD Undergraduate Academic Amnesty to the Office of the Registrar.

2. The Registrar verifies eligibility. If the student does not meet qualifications, the Registrar notifies the student directly. If qualifications are met, the Registrar will forward the application, along with transcript copies, to the dean of the student’s school or college.

3. The dean will contact the student to schedule an interview. The purpose of the interview is to ensure that the student understands the amnesty procedure as well as alternatives to amnesty. Even though a student may meet the qualifications, it may sometimes be advisable for the student to remedy GPA problems via the repeated course policy rather than via amnesty. If the student and the dean agree to invoke the amnesty policy, both parties shall sign the petition, and the dean shall return the petition to the Registrar for appropriate adjustments to the student’s record.

(USD Policy 1.001 and SDBOR policy 2.9.)

Under Board of Regents (Student Appeals for Academic Affairs Policy 2.9.1) and University policy (Student Academic Appeals 1.001), students have the right to appeal certain academic decisions. Students must use the appropriate appeal form to initiate the formal process.

When an Appeal May Be Filed 

Students may appeal academic decisions such as: final course grades, dismissal from an academic program, or other academic determinations covered under SDBOR 2.9.1 or USD 1.001.  The appeal process is intended to ensure fairness, due process, and timely resolution. 

Required Initial Discussion 

Before submitting a formal appeal, the student must speak directly with the individual responsible for the decision (e.g., the instructor or academic decision‑maker). This conversation allows the student to question the decision and explain the basis for the concern. 

Timeline for the initial discussion

The student must initiate discussion within 30 calendar days of being notified of the decision that is being appealed. If notification occurs within 15 calendar days before the end of a term, the discussion must occur no later than 15 calendar days after the start of the next term.

This discussion is required before the formal appeal can proceed. 

Submitting a Formal Appeal 

If the matter is not resolved through discussion with the academic decision-maker, the student completes Step 2 of the academic appeal form and submit within 5 a signed copy working days of the discussion to the mediator designated on the form.

For any questions, please contact Academic Affairs by email at AcadAffairs@usd.edu or by phone at 605-658-3850.

Click to access the: Academic Calendar

(USD Policy 1.017)

SDBOR policy 2.9.2 Student Academic Misconduct. Faculty suspecting academic misconduct shall begin the resolution process under this policy. Allegations of academic misconduct, both when disposition is achieved and not achieved under SDBOR policy 2.9.2, will then move to SDBOR policy 3.4.1 Student Code of Conduct. Students can expect communication from the Director of Student Rights and Responsibilities regarding the final disposition of allegations of academic misconduct. When appropriate, the course instructor, graduate program, and/or academic dean will be notified of the disposition as well. The Academic Misconduct Disposition Form and an accompanying procedural flowchart are accessible on the Student Rights and Responsibilities homepage. For any questions, please contact Student Rights & Responsibilities by email at srr@usd.edu or by phone at 605-658-3561.

Academic standing and minimum progression standards ensure that students maintain satisfactory academic performance as they move toward degree completion. Academic status is  evaluated at the end of each fall and spring term in accordance with SDBOR policy 2.8.1.C. Schools and colleges may have stricter progression requirements, and students are responsible for understanding program‑specific standards. 

Academic Progression Standards 

Minimum progression standards are based on two measures: 1) cumulative grade point average (GPA), which determines overall academic standing, and 2) system term grade point average, which determine whether a student on probation may continue enrollment. To remain in good academic standing, a student must maintain a  cumulative grade point average of 2.0 or higher. 

Academic Probation 

A student is placed on academic probation when the cumulative grade point average falls below 2.0 at the end of the  fall or spring academic term. 

A student on academic probation returns to good academic standing when the cumulative grade point average is raised to a 2.0 or higher at the end of a subsequent fall or spring term. 

Students on academic probation may continue to participate in extracurricular activities within the regulations imposed by the organization conducting the activity. 

Academic Suspension 

A student on academic probation is placed on academic suspension when they earn below a 2.0 term grade point average at the end of the next fall or spring term. Academic suspension lasts for a minimum period of two academic terms. 

During academic suspension: the student may not  enroll in any coursework at any Regental university. Enrollment is permitted only if an appeal has been approved by the Regental university from which the student is pursuing a degree. An approved appeal granted by one Regental university will be honored by all Regental universities. Also, refer to SDBOR policy 2.8.1.C Item 4.1.2 Probation/Suspension of Students for additional details. 

Transcript Notation and Academic Records 

Undergraduate academic progress (probation or suspension status)  is not recorded on the official transcript. Academic probation is noted only in the internal academic record. 

A repeated course may improve a student’s term GPA for a prior term, but it does not retroactively change the academic status that was originally assigned for that term. 

SDBOR policy 2.6.1.D(7) states: Student course load status is based on the number of credit hours in which a student is enrolled (fall, spring, and summer terms). 

Course-load status affects financial aid eligibility, scholarships, athletic participation, billing, academic progress, and time to degree. 

Standard Enrollment Categories 

These credit-hour thresholds apply to undergraduate students in any academic term: 

Add/Drop Period

1. Students may added or drop courses on Self-Service or by completing an add/drop form from the Registrar’s Office (USD portal log-in required). 
2. The add/drop period is the time during which students may adjust their academic schedule for the term without financial or academic penalty.  After this period ends, no refund is provided for courses dropped  except  through administrative action. The last day of the add/drop period serves as the census date for that course and is the official date for enrollment reporting. For both standard (full-semester) and non-standard courses, the add/drop period ends on the later of: the day the first 10 percent of the term concludes, or the day after the first class meeting. Specific dates are published on the academic calendar. Adding a course after the add/drop period requires approval from the student’s academic dean.  
3. Students should not stop attending a course without formally dropping it; failure to drop may result in a grade of F. 
4. Students who do not attend or engage in a course may be dropped from the course via the instructor-initiated drop process at any point up to the 70% withdrawal date. 
5. Students considering a drop that would reduce their enrollment below 12 credit hours should consult with Financial Aid to understand potential impacts on aid eligibility. 

• Related:
  • Grades on Dropped Courses
  • Last Day to Drop

Audit Policy

Students and non-students may audit a course with the approval from both the instructor and the dean of the school/college offering. Auditing is permitted when space remains after all registered students have been accommodated.  

Auditors may participate in class activities at the discretion of the instructor. Audited courses carry no USD credit, and the grade of AU is recorded; AU grades do not factor into term or cumulative GPA.  A ”Request for Audit” form must be submitted to the Registrar’s Office before the end of the add/drop period. Regular tuition and fees are charged for audited courses (SDBOR policy 5.5.3). Auditors wishing to change registration from audit to credit must do so during the regular add/drop drop/add period (SDBOR policy 2.1.1.D(3)). 

Course Application to Multiple Requirements

A single course may be applied to more than one degree requirement except when fulfilling major or minor requirements, which must be met with distinct courses as defined by the program. When a course is used to satisfy multiple non‑major/minor requirements, the credits are counted only once.For example, a student who completes SOC 100 to fulfill General Education and a major requirement earns a total of 3 credits. 

Grade Point Average (GPA) Hours/Hours Earned

GPA hours include all credit hours in which a student receives a grade of A, B, C, D, or F, except where adjustmnets are made for repeated courses or academic amnesty. The grade point average is determined by dividing the total number of grade points earned by the total number of GPA hours.

The following types of grade point averages are calculated within the South Dakota regental system:

Institutional GPA: GPA calculated from credits earned at a specific Regental University. Utilized to determine whether degree requirements have been met and to award Honors Designation at graduation.

System Term GPA: GPA calculated from credits earned at any of the six Regental universities within a given academic term (Fall, Spring, Summer). Utilized to determine minimum progression status.

Transfer GPA: GPA calculated from credits earned and officially transferred from an accredited college or university outside the Regental system. When a letter grade exists for a non-academic course (e.g., credit earned via examination), it will be included in the transfer GPA.

Cumulative GPA-based on all credits earned by the student (transfer credit plus system credit). Utilized to determine minimum progression status, degree completion, Honors Designation.

Repeated Courses to Calculate GPA-When a course is repeated, all attempts appear on the transcript. Only the last grade earned is used in the calculation of the cumulative grade point average.

Grades for Dropped Courses

Students who drop a course shall receive a withdrawal (WD) grade if the drop occurs after the census day and 70 percent of the class days have passed. 

Beginning with the fall 2015 semester, students may drop up to 6 courses during their academic career without GPA penalty; these drops receive a WD grade. Any drops beyond 6 receive a WFL grade, which calculate as an F into the GPA (SDBOR policy 2.8.1).

Grading System

Incomplete Grades

The incomplete (I) grade may be assigned at the discretion of the instructor when a student experiences extenuating circumstances that prevent completion of required coursework. The incomplete grade allows a student to finish remaining work without repeating work completed. Anticipated course failure is not a justification for an incomplete.

Assigning an incomplete grade creates an obligation for both the student and the instructor. Before an incomplete grade can be recorded, the student and the instructor must agree to a written plan that includes: 

• A list of all remaining coursework required to earn a final grade. 
• A deadline date for each assignment, test, or requirement. 
• A final deadline for completing all remaining work no later than the end of the next academic term. 
• Acknowledgement of the plan by the student via email, text, or signature. 

The coursework must be completed within one semester following the original term of registration. Students do not need to re‑register for the course while completing the agreed‑upon work. If the student does not complete the coursework by the deadline, students must re-register and pay for the course again to earn credit for the course.  

In individual cases, an extension may be granted by the dean of the college or school offering the course. If the student does not complete the work within the specified time, the instructor will assign a grade of F, or U/RU for courses taken on a satisfactory/unsatisfactory basis. 

Only the coursework for which students are registered in a given term counts toward full-time or part-time enrollment status. Work completed in a later term to resolve an incomplete from a previous term does not count toward enrollment status unless the student re‑registers and pays tuition and fees.

Academic Affairs Policy 2.8.1 (C.2.4-2.5)

I Grade: An incomplete (I) grade may be granted only when all of the following conditions are met:

• A student has encountered extenuating circumstances that do not permit him/her to complete the course.
• The student is earning a passing grade at the time the Incomplete becomes necessary. Anticipated course failure is not a justification for an incomplete.
• If the student does not complete the course within the specified time, the grade assigned will be F (Failure) or U (Unsatisfactory) or RU (Remedial Unsatisfactory) or S/U as applicable. 

IP Grade: An in progress (IP) grade may be granted only when all of the following conditions must be met:

• The course requirements (for every enrolled student) extend beyond the current term.
• The extended timeline is defined before the class begins.
• The instructor requests permission to award IP grades from their Department Head and Dean, followed by approval from the Chief Academic Affairs Officer.
• A definite completion date is included in the course syllabus.

Last Day to Drop (SDBOR policy 2.1.1.D(4))

For standard classes, the last day to receive a grade of “WD” is determined by calculating 70 percent of the class meeting days in the term, beginning with the first day of classes. If the calculation results in a fractional value greater than or equal to 0.5, the nubmer is rounded up.

For any non-standard course, the last day to receive a grade of “WD” is based on the total number of class meeting days for the course, using the same calculation method. Dates for standard and non‑standard courses are published on the academic calendar.

Proportional withdrawal dates are also established by the Registrar’s Office for summer, interim and other courses taught outside of the standard academic year.

A notation of the date of withdrawal will be included on the student’s transcript if he/she withdraws from the system. (SDBOR Policy 5.7.C)

Students may not drop a course or withdraw from the System after the deadlines specified above. (SDBOR Policy 5.7.C)

Students who experience extenuating circumstances (e.g., illness) that prevent class participation may petition for an individual drop.

Repeated Courses

Most courses may be taken for credit only once. Courses that may be repeated for credit are identified in their course descriptions, and typically include independent study, readings, research, topics seminars, individual instruction in music, music ensembles, and physical education activities courses. If a student takes a course that is normally repeatable for credit (such as PE 100) for the purpose of improving a low grade, the student must report this to the Registrar’s Office. If the student does not do so, the student records system will automatically include both attempts in the student’s GPA.

Students may also repeat courses for which credit is normally granted only once in order to improve a grade. Students wishing to enroll in such a course more than three times must obtain permission from the student’s academic dean (SDBOR policy 2.1.2.1 and SDBOR policy 2.4.2.C(3.4)). A Petition for an Exception to BOR Policy 2:4 form will need to be completed to request enrollment over 3 attempts.

When students repeat such courses, the grade received for the most recent registration is calculated in the grade point average; the earlier grade(s) received are indicated on the official record, but notation is made that the course has been repeated.

If a student repeats such a course and elects the satisfactory/unsatisfactory option, the original grades and courses will not be calculated in the GPA. Students should consult the satisfactory/unsatisfactory policy for their schools or colleges, as this option is generally limited to electives and not permitted for University or major requirements.

Students should contact the Registrar’s Office if any situation on their transcripts does not align with the repeated course policy.

Satisfactory/Unsatisfactory Grade Option

Undergraduate students with 30 or more earned credit hours may take courses on a satisfactory/unsatisfactory basis, subject to the regulations of the colleges or schools in which they are enrolled. First-year students (fewer than 30 earned hours) are not eligible for this option. Courses offered solely on a satisfactory/unsatisfactory basis are not affected by this policy. Students electing the S/U option must submit a satisfactory/unsatisfactory grade authorization form to the Registrar’s Office before the end of the add/drop period, with the required dean’s approval.

College of Arts & Sciences

Only students who are sophomores, juniors, or seniors may elect the satisfactory/unsatisfactory option. Students may sign up for one satisfactory/unsatisfactory option per semester, and the course may be used for elective credit only.

Beacom School of Business

Students in the Beacom School of Business may elect the satisfactory/unsatisfactory grading option only for free electives (including advanced free electives), provided that only one course per semester is taken on this basis. School of Business majors may allocate a maximum of six (6) credit hours of School of Business classes offered on a satisfactory/unsatisfactory basis to satisfy BBA major requirements.

School of Education

Students may elect for one satisfactory/unsatisfactory option per semester, and the courses must not be required in the major, minor, or University general requirements. Students will receive a satisfactory/unsatisfactory grade for their student teaching course (ELED/SEED/SPED 488) and for TET 435 Technology in the Classroom.

College of Fine Arts

Students of sophomore standing or above may elect to take one course under the satisfactory/unsatisfactory option per semester with a maximum of six courses in total taken on this basis. Eligible courses may include only open electives or non-required courses beyond the minimum hours required in the major or minor fields.

Undergraduates Taking Graduate Courses

Undergraduate students who have successfully completed ninety (90) credit hours may register for up to twelve (12) graduate credit hours at the 500 or 600 level with the approval of the Graduate Dean, serving as designee for the Vice President of Academic Affairs. Approval to enroll in graduate coursework does not constitute admission to the Graduate School or graduate program as a degree seeking student.

Undergraduate students who  are admitted to a graduate program through a South Dakota Board of Regents-approved accelerated graduate program may register for graduate-level (500, 600, and 700) as outlined in the approved program of study. Graduate credit hours taken in an accelerated program may apply to both undergraduate and graduate degree requirements.

Students will pay graduate tuition for graduate courses, and these courses will be recorded on a graduate transcript. Undergraduate students without a baccalaureate degree who enroll in graduate credit retain undergraduate status and are considered as special students by the Graduate School. Evidence of an earned bachelor’s degree is required for full admission to the Graduate School.

A petition form must be submitted to the Graduate School for undergraduate students seeking to enroll in graduate courses outside an approved accelerated program. Applications for admission to accelerated programs in select graduate programs can be found on the Graduate School website.

USD awards Credit for Prior Learning (CPL) in accordance with South Dakota Board of Regents policy. CPL recognizes college-level learning - knowledge, skills, and competencies - acquired outside traditional higher education. Awarding CPL expands access, reduces time to degree, and acknowledges the assets and capabilities students bring to the university. CPL may be applied toward admission eligibility, course prerequisites, and degree requirements when the learning is documented, evaluated, and determined to be equivalent to USD coursework. 

CPL is reviewed for students who have been admitted to the institution and who have a declared major. Credits awarded through CPL must apply to the student’s declared program (major, degree, or certificate) at USD. CPL is not awarded for courses already appearing on a student’s academic record at any Regental institution and may not duplicate credit already earned.

Standards for Awarding Credit for Prior Learning  

All CPL awarded must meet the following criteria: 

• Learning must be college-level and demonstrably equivalent to USD coursework 
• CPL must apply to degree requirements, prerequisites, or electives as appropriate. 
• Documentation must be official, verifiable, and aligned with Regental definitions. 
• Faculty determine course equivalencies and credit applicability. 
• CPL may not be awarded for courses in which a student previously earned a failing grade. 
• CPL may not duplicate credit already earned. 

Transcript Notation and Credit Limits 

• Credits earned through CPL will be transcribed as transfer credit, with a grade of “CR”.  
• CPL carries no quality points and is not calculated in the grade point average or completion rate.  
• CPL credits are transcribed recorded in the semester for which they were approved, not the term in which learning occurred.  
• CPL credits do not count toward semester enrollment status and are not eligible for financial aid.  
• CPL credits count toward graduation requirements under the same limits that apply to all transfer credit. No additional limits apply. 
• In any subsequent evaluation, equivalencies for Regental common courses and system general education courses may be changed, re-evaluated, or inactivated. Additional equivalencies may be added and evaluated. 
• The university-specific degree requirements determine if the validation credits accepted are also applicable to the student’s degree program. 

Approved Pathways for Earning Credit for Prior Learning 

1. Standardized Examinations 

Students may earn Credit for Prior Learning through nationally recognized standardized examinations. Credit is awarded when exam performance demonstrates college‑level mastery equivalent to USD coursework and when scores meet or exceed Regental minimum standards published in system-wide guides. All credit awarded through standardized examinations is recorded as credit by examination and transcribed as EX (credit by exam, no grade). 

Approved, nationally recognized exams, include: 

• Advanced Placement (AP) 

Credit for Advanced Placement (AP) coursework is awarded according to SDBOR and Academic Affairs Council (AAC) guidelines (Academic Affairs Guidelines policy 2.2.2.5.A and SDBOR policy 2.2.2.1). USD publishes AP equivalency tables identifying: 

• accepted AP exams, 
• minimum required scores, and 
• USD course equivalencies. 

AP credit may apply toward general education, major, or minor requirements as permitted by the equivalency table. Students seeking advanced placement in modern language should consult the Modern Language Credit section for additional information. 

• College-Level Examination Program (CLEP) 

Undergraduate students enrolled at USD may earn credit for select courses by achieving satisfactory scores on approved CLEP subject examinations. USD does not award credit for CLEP general examinations. 

When CLEP credit is awarded: 

• the transcript lists the equivalent USD course for which credit was granted. 
• the credit may be applied toward major, minor, or general education requirements when equivalencies exist.  

CLEP testing is available by appointment through the USD Testing Center. Official CLEP score reports must be sent to the Registrar’s Office for transcription. Information about approved subject exams, required scores, fees, and testing site details is available on the Registrar’s website under “CLEP Credit.” 

• Defense Activity for Non-Traditional Education Support (DANTES)/ DSST 

The Defense Activity for Non-Traditional Education Support (DANTES) program is an extensive series of examinations in college subject areas that are comparable to the final or end-of-course examinations in undergraduate courses. DANTES funds paper-based DSST testing for eligible Service members and civilian examinees at DANTES Test Centers and at national test centers (colleges and universities) offering the Internet-based (iBT) DSSTs.  

Per SDBOR policy: 

• USD awards credit for DSST exams that meet established minimum scores and align with Regental course equivalencies. 
• No record is made on the transcript if the exam is not passed. 

Specific course equivalencies and score requirements follow DANTES testing guidelines and Regental policy. 

• International Baccalaureate (IB) 

USD recognizes IB credits according to Regental guidelines. Credit is awarded for approved Higher Level (HL) and, when permitted, Standard Level (SL) examinations that meet established minimum scores. IB credit may apply toward general education or program requirements as outlined in USD’s IB equivalency tables. 

• Other National Recognized Examinations 

Credit for additional nationally normed assessments - such as LTI, Cambridge, or other approved examinations - may be awarded when: 

• the exam is recognized by the South Dakota Board of Regents, 
• the subject matter is equivalent to Regental courses, and 
• the student meets the established minimum score. 

Regental institutions must use the established minimum scores and credit recommendations published in system-wide guides. USD publishes equivalency tables for all approved exams. The USD Testing Center website has additional information on testing as well.

South Dakota Board of Regents Prior Learning and Validated Credit Dashboard shouild be accessed to view the following items: 

1. Standardized Exam Access Tab default tab displays the following options [Select the Exam Provider drop down menu for the items below]:

• Cambridge International
• Advanced Placement (AP)
• American Council on Educational or Uexcel (ACE/UExcel)
• College Level Examination (CLEP)
• Defense Activity for Non-Traditional Education Support (DSST)
• Defense Language Proficiency Test (DLPT)
• General Education Diploma (GED)
• International Baccalaureate (IB)

2. Click on the Industry Certification Tab to access a list Industry Certifications and Licenses by issuing organization and course equivalencies.
3. Click on the Military Service Tab to access a list by Service Branch and course equivalencies.
4. Click on the Seal of Biliteracy Tab to access a list by state of levels of recognition and course equivalencies.

2. Military Training and Experience 

Credit for military training and experience is awarded in accordance with Regental policy and national best-practice standards. USD evaluates military learning using the Joint Services Transcript (JST), ACE credit recommendations, and discipline-specific faculty review to determine equivalency to college-level coursework. 

Military credit may be applied toward admission eligibility, course prerequisites, and degree requirements when the learning is college-level and relevant to the student’s declared program. 

Evaluation of Basic Training 

• All basic training credit is considered undistributed credit, with limited exceptions in Military Science, Aerospace, and SPH courses. 
• Credit evaluators will post up to 15 credit hours for basic training. 
• If a student has more than 15 hours of ACE-recommended basic training credit, additional credit may be awarded in accordance with Regental and USD policies. 
• Students may also receive ACE credit for specific military programs or courses beyond basic training. 
• College and schools vary in how they apply military credit (e.g., undistributed credit, credit by length of service, or specific Military Science equivalencies). 

Evaluation of Military Coursework and External Exams 

For coursework completed as part of a military occupation or position beyond basic training: 

• Credit may be awarded as distributed (equivalent to a specific USD course) or undistributed (general elective credit). 
• Determinations are made by the appropriate disciplinary faculty or based on ACE recommendations. 
• USD follows the ACE National Guide to evaluate learning acquired in military service and awards credit at levels consistent with ACE recommendations and/or those transcripted by the Community College of the Air Force (CCAF) when applicable. 
• Military students may also earn credit through CLEP, DSST, credit by examination, credit by verification, or portfolio assessment, consistent with USD’s CPL pathways. 

Documentation and Review Process 

• The Joint Services Transcript (JST) is the primary transcript used for evaluating military credit. 
• A DD214 may be required to verify additional information such as service dates or training not reflected on the JST. 
• The USD Department of Military Science determines the amount of credit granted for Military Science coursework. 
• Military credits applied toward other academic disciplines are evaluated according to ACE guidelines and must be approved by the school or college overseeing the discipline. 

Credit Limits and Applicability 

• Validation of military credit is limited to 30 credit hours for baccalaureate degrees and 15 credit hours for associate degrees, consistent with SDBOR Policy 2.2.2.5.B(2). 
• Military credit must apply to the student’s declared program (major, degree, or certificate). 
• Military credit is recorded as transfer credit with a grade of CR and carries no quality points. 
• Military credit does not count toward semester enrollment status and is not eligible for financial aid. 
• There is no charge for transcription of military service credit. 

3. Industry Certifications and Professional Training 

Students may receive credit for: 

• Recognized industry credentials 
• Employer‑based training 
• Professional licensure 

Credit is awarded when the learning aligns with college‑level outcomes and degree requirements. 

4. Portfolio Assessment 

Some USD programs allow students to demonstrate learning through a faculty‑evaluated portfolio. Portfolio processes must meet SDBOR standards for rigor, documentation, and assessment. 

5. Validated Transfer Credit 

Credit may be awarded for learning validated by another accredited institution or by ACE recommendations, even when no traditional transcript exists. 

6. Credit by Examination 

Undergraduate students may apply for credit by examination under special circumstances if no other option exists for appropriate credit under Sections 1 - 5. Credit by examination is subject to the following regulations: 

• Permission to take an examination must be obtained from the relevant departmental chair and the dean of the student’s college or school. 
• In addition to written examinations, students may be required to successfully complete oral examinations before committees who are chosen by the deans to represent the disciplines. A course fee is charged for all such examinations. 

Credit by Examination form  

7. Credit by Verification 

New, first-year students who are placed in advanced classes in modern languages or mathematics may receive a limited amount of credit by examination for a prerequisite course if they meet certain grade requirements. The departments should be consulted for questions about policy and process 

Credit by Verification form  

High School Dual Credit Program (HSDC)

What is Dual Credit?

Dual credit is an opportunity for high school students who meet admissions standards to enroll in public postsecondary institutions in South Dakota and simultaneously earn credits for both their high school diploma and apply those credit hours toward a postsecondary degree or certificate.

Dual credit courses are offered by the postsecondary institution’s faculty members, are governed by the postsecondary institution’s policies, and follow the postsecondary institution’s established processes for admissions, registration, billing and grade reporting.

Students are responsible for the $78.48 per credit hour cost (2025-2026 school year) and any required textbooks or related course materials. There are no additional fees. Students can choose from a number of on-campus, in-district delivery, online classes, and USD - Sioux Falls classes.

Benefits of Dual Credit

• Dual credit might also allow students the opportunity to take coursework that is not available at your local high school. Courses can give you a closer look at your areas of interest. A dual credit course will allow students to explore that interest in more depth and breadth.  
   
• If Advanced Placement (AP) courses are not available at a high school, dual credit could allow for another opportunity to study college-level coursework.  
   
• Dual credit provides the opportunity to get a “jump start” on college. Taking coursework while in high school will reduce the number of credits students may be required to take while in college. This jump start can allow students to explore major options more easily once they enroll in college; can allow them to fit internship credits into their college schedules; and can allow them to graduate earlier. 
   
• High school students and parents should be cautious about enrolling into a large number of dual credits. Students often change their major plans once they matriculate to college and an abundance of dual credits can force students into a less efficient path to graduation than had they enrolled in fewer dual credits. Graduating high school with between 6 and 18 dual credits is ideal. 

Eligibility

Admission Requirements (Applicants Must Meet One of the Four Requirements Below):

1. High school junior eligible to enroll in a high school in South Dakota who meets one of the following requirements: 
   1. earn an ACT composite score of 24 reflective of the 70% percentile; or
   2. rank in upper one-third of their graduating class; or
   3. earn a cumulative unweighted GPA of at least 3.50 on a 4.0 scale;
2. High school senior eligible to enroll in a high school in South Dakota who meets one of the following requirements:
   1. earn an ACT composite score of 21 reflective of the 50% percentile; or
   2. rank in the upper one-half of their graduating class; or
   3. earn a cumulative unweighted GPA of at least 3.25 on a 4.0 scale;
3. High School junior or senior eligible to enroll in a high school in South Dakota who meets all of the following Undergraduate admissions requirements:
   1. ACT score of 21; and
   2. Successful completion of coursework requirements

• Four Years of English
• Three years of Advanced Mathematics
• Three years of Laboratory Science
• Three years of Social Studies
• One year of Fine Arts

4. Take one of the assessments below and meet the required score(s):
   1. 10th Grade ACT Aspire Summative Assessment - (Score 434 or higher)
   2. Accuplacer (Sentence Skills - Score 86 or higher AND Elementary Algebra - Score 76 or higher)
   3. NextGen Accuplacer (Quantitative Reasoning, Algebra and Statistics (QAS) - Score 255 or Higher AND Writing Score 363 or Higher

For more information on dual credit contact:

Academic Advising & Success Center; Dual Credit Advisor: 605-658-6132 or Toll Free: 800-233-7937 or by email at dualcredit@usd.edu.

• USD Dual Credit webpage
• SDBOR Reduced Tuition Dual Credit Guidelines: Academic Affairs Guideline Policy 2.2.1.6.A

Modern Language Credit

Policy on Credit by Examination in Foreign Language

The College of Arts & Sciences policy identifies the circumstances under which students may earn “credit by examination” in foreign language at USD. The policy is intended to assist students who have some knowledge of a language other than English but do not have transferable college credit to document their knowledge.

Options for credit by examination for modern languages include:

• Advanced Placement (AP) 
• College-Level Examination Program (CLEP) 
• Credit for Prior Learning via State Seal of Biliteracy 
• Language Testing International (LTI) 
• Credit by verification via international transcript 
• Credit by examination via departmental recommendation

Credit by examination is available only to current USD students. The awarding of Advanced Placement (AP) credit is described by SDBOR policy 2.2.2.5.D and is not included in this policy. 

Students with exceptional situations should consult the Chair of the Department of Modern Languages and Linguistics . Issues not resolved by that means may be brought to the attention of the Dean’s Office in the College of Arts & Sciences.

1. Advanced Placement (AP) 

The College Board offers AP exams, allowing students to earn college credit for proficiency in Chinese, French, German, Italian, Japanese, Latin, and Spanish. Please refer to Credit for Prior Learning section for additional information about AP testing. 

2. College-Level Examination Program (CLEP) 

Through the CLEP program, students may be able to obtain credit for specified coursework in a limited number of languages. CLEP testing is offered in French, German, and Spanish. Depending on the score, credit may be earned for 101, 102, 201, and 202. Completing a USD language course is not required. See additional information above in Credit for Prior Learning section for additional information about CLEP testing. 

3. Credit for Prior Learning via State Seal of Biliteracy 

Offered in all 50 states, the Seal of Biliteracy honors students’ home languages and encourages students who are  learning multiple languages to continue to pursue biliteracy skills and provides them the opportunity to  demonstrate these skills.  

South Dakota high school students may earn a State Seal of Biliteracy, which will be indicated on their high  school transcript.  Language credit (with a grade of “EX”) for that seal will be awarded by the university,  depending on the seal level: 

Silver: Intermediate Mid, Automatic 8 credits, LANG 101 and 102 

Gold: Intermediate High, Automatic 14 credits LANG 101, 102, 201, and 202  

Seal recipients from other states may qualify for equivalent credit under the following conditions: 

• Demonstrated proficiency aligns with SD Silver or Gold standards 
• State seals have been evaluated and standards are available. 
• Documentation undergoes review by the institution’s designated language department. 

Students are responsible for notifying their Admissions Counselor and Academic Advisor of their seal award prior  to initial registration. The Registrar’s Office will enter the credit in the semester in which it is notified. No fees are  associated with these credits. 

4. Language Testing International (LTI):

LTI is a company licensed by the American Council on the Teaching of Foreign Language (ACTFL) to offer language proficiency examinations scored using ACTFL ratings. Scores correlate with credit recommendations of the American Council on Education (ACE). Based on their score on LTI written and oral examinations, students may be able to obtain credit for specified coursework. LTI examinations are available in many languages, for more information visit the LTI website.

LTI testing is available in a larger number of languages than CLEP offers. Credit may be earned through LTI testing for 101, 102, 201, and 202. Completing a USD language course is not required. In order to be eligible, students must take both the written test and an oral test in the language chosen. Scores on LTI examinations result in course credit as follows:

Students must make an appointment for LTI testing with the USD Testing Center, subject to any applicable restrictions. LTI scores are reported directly to the Registrar’s Office, where credit is entered. Students must pay all fees associated with credit by examination. For more information, consult the USD Testing Center webpage.

5. Credit by Verification via international transcript 

Admitted international students who have completed secondary education outside of the United States and who have demonstrated English Language Proficiency may meet the spirit of the BA language requirement and/or the SGR 4 humanities requirement. The credit is available to any USD student who did their high school equivalent education under a language other than English and in a language that is not easily testable through the LTI process. 

To ensure alignment with the intended language of credit, the student must submit a high school transcript from their home country, along with a Credit by Verification form to the Associate Dean of the College of Arts and Sciences.  If the conditions noted above are met, eight (8) credits of MFL 101 (4) and MFL 102 (4) will be awarded to the student with a grade of “EX” by the Registrar’s Office.  These credits may count toward the Bachelor of Arts degree language requirement, the General Education Humanities (SGR 4) requirement, or as elective credits. 

Students who complete foreign language credit from a study abroad experience may also receive credit for the general education language requirement. 

6. Credit by Examination (by departmental recommendation):

Credit by examination via departmental recommendation is an institutional process whereby students are determined by the faculty of an academic department to have the necessary skills and knowledge for course credit despite not having taken the course(s) at issue. Most commonly, this form of credit by examination is used for subject matter in which learning is especially cumulative or sequential, such as foreign language and mathematics. At students’ request, the department offering the subject may recommend them for credit by examination. This option is available in any language taught at USD.

Students are eligible to purchase credit by examination via departmental recommendation only if they have completed a USD language course. Credit by examination via departmental recommendation may be awarded in USD language courses numbered 101, 102, and 201. Students requesting credit must have completed the class immediately above with an A or B. Specifically:

• Completion of 102 with an A or B enables purchase of 101.
• Completion of 201 with an A or B enables purchase of 101 and 102.
• Completion of 202 with an A or B enables purchase of 101, 102, and 201.

Credit by examination will not be recommended or approved based on an anticipated grade. The grade must be recorded. Credit by examination via departmental recommendation is not available for 202 courses or upper-division language courses, with the exception of SPAN 202. Students who complete SPAN 320 with an A or B may purchase credit for SPAN 202. No grades are earned for credit obtained by examination.

For credit by examination via departmental recommendation, students must submit to the appropriate academic department the applicable Credit by Examination form and a print-out of their complete course list from Self-Service. This form of credit by examination requires approval of the department chair and the College of Arts & Sciences Dean’s Office. Students may contact departments as follows:

• History: Ancient Greek, Latin
• Modern Languages and Linguistics: French, German, Lakota, Russian, and Spanish

Students will not be notified automatically of their eligibility for credit by examination based on grades earned. Students must pay all fees associated with credit by examination.

Equal Opportunity SDBOR policy 1.4.4

In accordance with the South Dakota Board of Regents Policy 1.4.4, the institutions under the jurisdiction of the Board of Regents shall offer equal opportunities in employment and for access to and participation in educational, extension and other institutional services to all persons qualified by academic preparation, experience, and ability for the various levels of employment or academic program or other institutional service, without discrimination based on or related to a person’s race, color, creed, religion, sex, ancestry, disability, national origin, or any other legally protected category, class, or characteristic recognized under applicable law.

Non-Discrimination SDBOR policy 1.4.4

The Board reaffirms its commitment to non-discrimination and providing equal access and opportunity in accordance with state and federal law. Redress for alleged violations of those laws may be pursued at law or through the procedures established by the provisions of Board of Regents Policy 1.4.3.

Concerns should be reported directly to the Director, Equal Opportunity and Title IX Coordinator.

Sexual Harassment SDBOR policy 1.4.1

Title IX: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance - Title 20 U.S.C. section 1681.

Title IX of the U.S Education Amendments of 1972 (“Title IX”), 20 U.S.C. §1681, is a Federal civil rights law that prohibits discrimination on the basis of sex in education programs and activities. Discrimination based on sex, race, color, creed, national origin, ancestry, religion, disability, or on any other legally protected category, class, or characteristic recognized uner applicable law.

Under Title IX, discrimination on the basis of sex can also include sexual harassment, sexual assault, dating violence, domestic violence, or stalking.

For further information regarding Title IX: Prevention of Dating Violence, Domestic Violence, Sexual Assault, and Stalking SDBOR policy 1.4.1.C

State and federal laws and policies strictly prohibit sexual assault, domestic violence, dating violence, and stalking, often treating such actions as criminal offenses. Such misconduct is not permitted or tolerated at the University.

Ashley Lemons, Director, Equal Opportunity and Title IX Coordinator
University of South Dakota, Human Resources
205 Slagle Hall
Vermillion, SD 57069
Phone: 605-658-3665
E-Mail: TitleIX@usd.edu

*The university will strive to keep all reported information confidential, however it may not be able to guarantee such a request if in doing so may potentially jeopardize the safety of the campus community or if other legitimate reasons may necessitate such disclosure.

*Any person who either files a complaint or is a witness and or involved in any stage of the investigative process will not be subject to harassment, interference, intimidation or retaliation.

Human Rights Complaint Procedures: SDBOR policy 1.4.3

This policy governs the process through which human rights complaints such as discrimination occurring in the delivery of or access to education services are to be resolved.  Students may initiate a complaint by contacting the Director Of Equal Opportunity & Title IX Coordinator. Persons who bring complaints of discrimination and persons who participate in the investigation and disposition of such complaints will not be subject to harassment, interference, intimidation, or retaliation. Students may also be called upon to respond to a complaint under this policy. Should the basis of a student’s academic grievance under SDBOR policy 2.9.1 suggest sexual harassment or another form of discrimination, the matter will be investigated under this policy prior to any action under SDBOR policy 2.9.1.

(USD policy 1.004)

University Sanctioned Events and Military Training

Students who miss class due to participation in university-sanctioned events or military training must be given the opportunity to make up missed work without penalty. To arrange make-up work, students shall contact their instructor at least 5 working days or as soon as reasonably possible before the absence and be prepared to provide applicable documentation from the sponsoring unit to indicate the dates that the student will be absent from class. 

Extended Absences

For extended absences, please refer to USD policy 1.004, under section II Statement of Policy, Extended Absences. 

(USD Policy 1.016)

A final examination schedule for each semester is prepared by the Registrar’s Office and published on the USD Registrar’s page. Faculty members are expected to follow the final examination schedule as published. Unless otherwise announced, exams will be given in the same room where the class met during the term. Certain courses have a combined exam, which will be given in a location announced by the instructor. In addition, faculty members should be aware of the following aspects of the final examination policy as passed by the University Senate:

1. All combined examinations must offer a schedule alternative;
2. In case of a conflict in examination times, the student must notify the instructor 30 days prior to the scheduled final exam time;
3. In cases where a student is scheduled for more than three exams in one day: 

• The student must be allowed to select an alternative examination time for combined examinations. 
• The student shall work with the individual instructors to identify an alternative examination time for non-combined examinations. 
• Cases where a satisfactory resolution cannot be reached will be referred to the Office of Academic Affairs for mediation. 
• Arrangements must be made no later than 30 days before the scheduled final examination time. 

Faculty members may also be governed by complementary policy statements issued through their respective schools or colleges.

NOTE: Throughout undergraduate courses, there are to be no required in-class written exams on the two academic days immediately preceding the final examination period (USD Policy 1.015). Inquiries involving the applicability of this policy and/or a request for appeals by professors are to be made through the office of their respective Dean and through the office of the Provost.

Effective since fall 2003, all the universities governed by the South Dakota Board of Regents are in a merged academimc environment. In this system, all credits earned at any regental university, as well as all transfer work received and recorded from outside the regental system, is recorded on a single unified “system” transcript.

Within this structure, students designate a “home institution” which is the institution from which they seek their degree, and the home institution governs the policies affecting its students.

The University has a comprehensive program for the assessment of student academic achievement. It provides the basis for ongoing examination of the effectiveness of teaching and learning in each academic discipline as well as in the general education curriculum. The assessment program helps the University to determine whether it is accomplishing its mission and ensures that it is responsive to the need for improvement.

The University is required to report attendance information for certain student populations, including student athletes, international students, and students who receive federal Financial Aid or veterans’ educational benefits.  

To meet these requirements, instructors provide attendance informaiton for each course twice each term: during Mid-Term Reporting for advising purposes, and at the end of the term when grades are submitted. End-of-term Last Day of Attendance (LDA) information is only collected if a student receives a grade of “F” or “I” for a particular course.  

Because instructional formats vary, instructors define what attendance means for each course. In general, the “last day of attendance” is defined as one of the following: 

• The last day the student was present in class for courses in which attendance is taken by the instructor,  
• The last day on which a student submitted an assignment, quiz, or test, 
• Or the last day on which a student actively participated in a group or online activity in classes in which attendance is not regularly taken.

SDBOR policy 2.1.3 (Item C-5)

Approved leaves of absence may only be granted where circumstances beyond the student’s control interfere with their ability to pursue their studies. Such circumstances include the student’s disabling conditions or severe illnesses, the death, disability or severe illness of an immediate family member if that causes the student severe financial or mental hardship, jury duty or military duty, or other extenuating circumstances beyond the student’s control.

Students seeking to return after an approved leave should consult the Admission Policies & Procedures  information on readmissions process.

See SDBOR Academic Affairs Guideline 2.3.2.1.A(1) for details. Check with your Academic Advisor and the Financial Aid Office to make sure you understand how pursuing multiple majors or degrees may affect your academic progress or financial aid.

In all cases when students wish to pursue multiple degrees, students will only have to complete the general education requirements one time; must complete the specific course and grade requirements for each major and degree program; and must complete a minimum of 12 credit hours exclusive to each major. 

1. One Degree Type, Multiple Majors 

While pursuing a specific degree program, a student may earn several majors or minors approved under that same degree program.  For example, a student may earn a B.S. degree from the College of Arts & Science in Biology and a B.S. degree in Health Science from the School of Health Sciences. 

2. Multiple Degrees Types, Multiple Majors

Students wishing to complete two undergraduate majors that are offered under different program structures must complete both curricula corresponding to the declared major, resulting in the completion of two baccalaureate degrees. For two degrees to be awarded during the same graduation, all requirements for both degrees must be met. For example, a student may earn a B.S. from the College of Arts and Sciences in Biology and a B.B.S. in Accounting from the Beacom School of Business. 

See SDBOR Academic Affairs Guideline 2.3.2.1.A(1) for details. Check with your Academic Advisor and the Financial Aid Office to make sure you understand how pursuing multiple majors or degrees may affect your academic progress or financial aid. 

Students who have earned a bachelor’s degree, may enroll in a Regental university to complete another major or bachelor’s degree.  At the completion of the additional degree, students would earn a separate diploma and be eligible for honors.  To earn the additional degree(s), students must: 

1. Apply to the institution where they wish to earn additional credential(s); 
2. Complete all graduation and GPA requirements for the new degree in the catalog to which they are admitted.  General education requirements are considered complete with the completion of the previous bachelor’s degree. 
3. Complete thirty (30) credits in residence at the new institution, if they had not done so when completing their previous degree; 
4. Complete a minimum of 12 credit hours exclusive to each major.

University-assigned e-mail will constitute an official form of communication between university students and university (SDBOR policy 3.2.1). Official messages sent to USD students will be sent to the university-assigned, coyotes email addresses (USD policy 2.014).  It is the student’s responsibility and obligation to access official university email messages in a timely manner.

Major

An academic major or primary area of study within a degree program enables students to make an in-depth inquiry into a discipline or a professional field of study. It is organized around a specific set of goals and objectives that are accomplished through an ordered series of courses, whose connections define a structure and whose sequence advances levels of knowledge and understanding. Declaration of a major provides students with a “home department” for academic advising and the opportunity for regular contact with faculty members on an individual basis. A major that focuses on a specific discipline draws its courses predominantly from one department. A major that encompasses a professional field of study or is interdisciplinary usually obtains its courses from more than one department. All students must complete the requirements of at least one major. Majors are specified in the catalog and designated on the student’s academic transcript. (Academic Affairs Guidelines 2.3.2.1.C)

Minor

An academic minor within a degree program enables students to make an inquiry into a discipline or field of study beyond the major or to investigate a particular content theme. Minors are intended to provide limited competency in the subject area. Depending upon the particular degree program, students may be required to complete a minor. Minors are specified in the catalog and designated on the student’s academic transcript. (Academic Affairs Guidelines 2.3.2.2.D)

Specialization

A specialization is a designated plan of study within an existing degree program. It may be an alternative to the primary format of the major or one of several tracks within a broad major. Specializations are specified in the catalog and designated on the student’s academic transcript. (Academic Affairs Guidelines 2.3.2.2.B)

Certificate

A certificate program is a sequence, pattern, or group of academic credit courses that focuses on an area of specialized knowledge or information and develops a specific skill set. Certificates are specified in the catalog and designated on the student’s academic transcript. (Academic Affairs Guidelines 2.3.2.2.C)

Emphasis

An emphasis is a concentration within a major that is structured by individual student choices within a plan of study. An emphasis is not regarded as a separate program. It may be described in the catalog but not detailed as a specific plan of study. It is not designated on the academic transcript.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: 1) the right to inspect and review the student’s education records; 2) the right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights; 3) the right to a hearing if the request to correct an alleged inaccuracy is denied; 4) the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent; and 5) the right to file a complaint with the U.S. Dept. of Education concerning alleged failures by the University of South Dakota or any of its schools or colleges to comply with the requirements of FERPA. The complete student records policy of the University and other frequently asked questions regarding FERPA may be found on the Registrar’s webpage. Policy on Protection of Social Security Numbers can be accessed in SDBOR Policy 5.14.

SDBOR policy 3.4.1 Student Code of Conduct. Policy obliging students and student organizations to minimum standards of behavior within which prohibited conduct, processes regarding allegations of misconduct, possible outcomes, and appeal rights are treated. Students may be called upon to respond to allegations of misconduct and will receive a notification from the Director of Student Rights & Responsibilities (or another designee) through their USD email. Individuals who are enrolled in at least one course at the University of South Dakota are expected to check their USD-issued email accounts daily.Students, too, may initiate a conduct complaint against another student, students, or student group under this policy.

The Office of Accessibility is an integral part of the University of South Dakota, committed to ensuring students with disabilities shall not be discriminated against because of their disability in accordance with Section 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, and Americans with Disabilities Act Amendment Act of 2008. The Office of Accessibility provides support to students with disabilities to ensure full and equal access to the educational opportunities, programs, and activities USD offers through the provision of reasonable and appropriate accommodations. Reasonable and appropriate accommodations do not fundamentally alter the nature of programs or lower academic and other essential performance standards.

A student is responsible for the accommodation process and actively participating in the process by making timely and appropriate disclosures and requests. Any delay in the process on the student’s part may result in limiting the ability of the Office of Accessibility to provide reasonable accommodations. The process includes:

• Self-Disclose Disability and Register - It is the student’s responsibility to identify as a person with a disability and register with the Office of Accessibility. A student may self-disclose at any time, however students are encouraged to self-disclose and register before classes begin. A student may contact the Office of Accessibility via online, via e-mail or phone to register, and begin the interactive process of requesting accommodations.
• Provide Disability Documentation - A student must provide the Office of Accessibility with documentation to support their request for accommodations.  Each student and each disability is unique, therefore the type of documentation each student provides will be different.  However, all documentation must be current and relevant, address the current impact of the disability, and illustrate a connection between the disability and the requested accommodation.
• Request Accommodations - Accommodation requests are approved to ensure full access to the educational opportunities, programs, and activities of USD.  Accommodations ensure access by lessening or removing a barrier to access that may exist.  Requested accommodations must be reasonable and appropriate in a college setting.
• Actively Communicate - A student must actively and continuously communicate with the Office of Accessibility and their professors to assure the accommodations are effective.  Active communication also allows for accommodations to be adjusted as needed throughout the course of the semester.

If you are a student with a disability, please contact the Office of Accessibility as soon as possible if you want to request accommodations.  If you are a student and you suspect you may have a disability, contact the Office of Accessibility .  The Office of Accessibility can refer you to the appropriate agency or organization for evaluations.

ID Weeks Library, Room 103
Phone: 605-658-3745
Fax: 605-658-3357
accessibility@usd.edu

To promote safe travel by members of the USD community, the University has established policies and procedures for certain student activities that take place away from campus, whether domestic or international. Refer to USD policy 2.003 Out of State Travel, USD policy 2.007 Field Trips and Study Tours, and USD policy 1.005 International Activity for policies and procedures.

International experiences are very important for students, faculty, and staff. To maximize benefit and to minimize risk for the participants and the University, the International Activity policy addresses the procedures to be followed when the U.S. Department of State issues a Level 3 or 4 Travel Advisory for a country in which undergraduate or graduate students are studying or planning to study, performing internships, or taking part in service-learning. Refer to USD policy 1.005 International Activity for the policy and procedure.

Students who plan to study abroad with the intent of transferring the credits earned to USD must successfully complete standard application procedures set by the Gallagher International Center before undertaking such study. To learn more about the application process, visit the Gallagher International Center page. The University does not accept credit from all foreign institutions. Students who take courses abroad without prior permission from the Gallagher International Center may not receive USD credit for these courses.

Please contact the Gallagher International Center (Al Neuharth Center Room 126, 605-658-3599, theworld@usd.edu) for additional information about approved programs and application deadlines.

The University of South Dakota’s policies provide university faculty, staff, and students guidance. These policies may be found on the USD Policy page. 

Students who would like to terminate enrollment in all registered courses for an academic semester will need to complete the official “Complete Withdrawal” form. After completing the form, students should send it to the department on the form (Financial Aid). Tuition and refundable fees are assessed or refunded as appropriate within the guidelines of the Board of Regents policy, according to the date of official withdrawal. (See Financial Information Section for further information.) 

Students who completely withdraw from the Regental system from the first day of a class(es) through the census date of the class(es) will have a pseudo course of WD 101 (Undergraduate) or WD 801 (graduate) with a “WW” grade entered on their Transcript.  Undergraduate and graduate students who withdraw from the System shall receive a grade of “WW” if that action occurs anytime between the day after the census day for that course and the day that corresponds with the completion of 70 percent of the class days for that course.

A notation of the date of withdrawal will be included on the student’s transcript if the student withdraws from the system. (SDBOR Policy 5.7.C(2))

• Withdrawal Application (USD portal log-in required, form is integrated in DocuSign)